Notarisation Services and Coordination
Get help understanding when a document may need notarisation.
Notarisation is a formal act performed by a notary public within the scope of their authority. Depending on the document and applicable rules, this may involve witnessing a signature, administering an oath or affirmation, or performing another permitted notarial act.
Ask About NotarisationNotarisation is not automatically the same as apostille or embassy attestation. A notarised document may still need further authentication or legalisation before it can be used abroad.
The notary is responsible for carrying out the notarial act. The exact act and any additional steps depend on the document, its purpose and the instructions of the receiving authority.
When might notarisation be needed?
Examples can include:
- 01Affidavits and declarations.
- 02Powers of attorney.
- 03Certain consent letters or authorisations.
- 04Copies or statements where notarisation is specifically requested.
- 05Documents that must be notarised before further authentication.
Check the exact requirement against the document’s purpose and the instructions of the receiving authority.
How the process generally works
We help you understand what to check before coordinating any agreed notarial arrangements.
- 01
Explain what the document is for
Tell us the document type, where it will be used and whether the recipient has provided instructions.
- 02
Check the notarial requirement
We help identify whether notarisation appears to be required and what preparation may be needed.
- 03
Coordinate the notarial step
Where agreed, we help coordinate the appointment or processing arrangements with an appropriate notary.
- 04
Check whether further steps apply
For overseas use, we help you understand whether additional authentication or legalisation may be required.
What you may need to prepare
Depending on the notarial act, you may be asked to provide:
- The document requiring notarisation.
- Valid identification.
- Supporting records or information.
- The presence of the person signing or making the declaration.
- Any specific format or wording required by the recipient.
Before signing: Do not sign a document in advance if the notary or receiving authority requires it to be signed in their presence.
Coordination for the next step.
We can help clarify the likely sequence, explain what information to prepare and coordinate the relevant notarial arrangements through an appropriate provider where agreed.
The notary performs the act; the recipient sets its requirements.
QuickCertify provides coordination and related assistance. The notary is responsible for performing the notarial act, and the receiving organisation determines whether the notarised document meets its requirements.
Not sure if notarisation is needed?
Tell us what document you have and where it will be used. We can help you understand what to check next.